Who are we?
360 Diversity Limited (“360 Diversity”) runs a website that allows employees to network, share information and learn in respect of Equality and Diversity issues. Through our day to day activities we hold and process a significant amount of information.
This privacy statement tells you about how we collect personal information and the way we use it. We collect personal information about our stakeholders and other individuals, who may include;
– Visitors to the website;
– Current and Job applicants, current and former employees;
– Complainants and other individuals in relation to a complaint; and
We take our responsibilities under the Data Protection Act 1998 (the Act) very seriously. We encourage you to bring to our attention whether you think our collection or use of information is unfair, misleading or inappropriate.
What information do we collect?
Sometimes we will collect personal information directly from you and sometimes it will be from third parties who may hold information about you. The type of information we collect may be;
– Your name;
– Your postal address;
– Your contact telephone number(s);
– Your email address;
– Your employment history and/or employment/personal references;
We may also request from you sensitive personal data such as details of convicted offences or alleged offences, your medical details and other such data but only when such information is required. We will always advise you of the reasons why the information is needed and obtain your permission before hand, unless we are required otherwise by law.
What do we do with your information?
When personal information about you is provided to us, we may use it for a number of purposes depending on who you are and what the circumstances are, but at all times we will abide by the rules set out in the Act. If at any time we are required to use your personal information for other purposes than we originally tell you, we shall seek your consent before using your information for the ‘new’ purpose.
Job applicants, current and former employees
From the point that you provide us with your personal data, we may use it to:
– aggregate data and generate statistics for the purpose of monitoring the Website usage in order to help us develop the Website and our services. We may provide such aggregate data to third parties. The statistics will not include information that can be used to identify any individual; or
– Contact you using the contact details provided to us by you to advise you of news, information, or special products from us or our affiliated companies that we feel may benefit you;
Visitors to our website
Every time someone visits out website we use ‘cookies’ to collect standard information about visitor behavior patterns but we do this in a manner that does not identify any individual using our website.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We may use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Who might we share your personal information with?
Please be assured that we will not sell, distribute or lease your personal information to third parties without your consent. You may choose to restrict the collection and use of your personal information in the following ways:
– Whenever you are asked to fill in a form (paper copies or on our website), look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.
– If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at email@example.com.
However, please be aware that there may be occasions where we are required by law to share your personal information with other organisations or individuals and other relevant bodes. An example would be during the course of investigating a complaint where offence material may have been published on the website. In situation such as these we will not disclose any personal information without your prior consent unless the disclosure is required or by law.
If you are a third party and you are asked to provide details on an individual, any information you may provide may be required to be disclosed to the individual concerned if they make a subject access request under the Act. Where possible we will seek your consent before disclosure, but there may be situations where we are required to disclose the information you provide without your consent. If this situation arises we will ensure that information that relates and/or identifies you is not disclosed, ensuring that we meet our responsibilities to you under the act.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and hard copy formats.
Please be assured that we will not store personal information that we hold about you for longer than is necessary or required by law.
What are your rights relating to this information?
The Act gives you rights relating to your personal information held by an organisation. To find out if 360 Diversity holds information about you, or to make a request to access the information you know we hold about you, please put the request in writing to Malvern View, Saxon Business Park, Hanbury Road, Stoke Prior, B60 4AD enclosing a cheque for £10 made payable to 360 Diversity Limited and clearly marking the envelope ‘Data Access Request’ so we can deal with your request as quickly as possible. If you agree, we will try to initially process each request informally by giving you the details you require over the telephone. If you require a more formal response we will provide you with the following:
– give you a description of the information;
– tell you why we are holding it;
– tell you who it could be disclosed to; and
– let you have a copy of the information in an understandable form.
You also have the right to correct any personal information that we hold about you that you believe to be incorrect. At 360 Diversity we take every step we can to ensure that the information we hold about you is correct, but if you feel that 360 Diversity holds incorrect information about you, please write or email us as soon as possible at Malvern View, Saxon Business Park, Hanbury Road, Stoke Prior, B60 4AD or firstname.lastname@example.org and we will promptly correct any information found to be inaccurate.
If you feel that there are any problems in connection with how we collect or use your personal information please do not hesitate to contact us, but you also have the right to contact the Information Commission (the regulatory body who ensures that organisations process personal information fairly) about any problems you encounter.
About this Privacy Notice
This privacy notice does not cover the links on our website to other websites. We strongly recommend that you also read the privacy notices on other websites you visit. We keep our privacy notice under regular review. This privacy notice was last updated in June 2010.
This notice is only a brief overview of 360 Diversity responsibilities in holding and processing personal information so for more information about your rights under the Act please do not hesitate to contact us, or visit the Information Commissioner’s Website (www.ico.gov.uk).